2016 Els for Autism Golf Challenge Terms and Conditions 


Event Overview


1) Regional Golf Challenge Events


Eligibility & Rules of Golf

Entries

Substitutions

Event Format

Use of Funds Raised

Regional Awards

Cancellation and Inclement Weather Policy

Publicity & Promotion

Terms for Submission of Entry


2) The Grand Finale & Seminar


Eligibility & Rules of Golf

Entries

Substitutions

Event Format

Grand Finale Awards

Cancellation and Inclement Weather Policy

Publicity & Promotion

 

Event Overview:

The Els for Autism 2016 Golf Challenge (Golf Challenge) is a series of golf tournaments open to amateur golfers of either gender.  Teams are made up of a maximum of two golfers, one of which will be registered as team captain.  The Golf Challenge is managed by and benefits the US-based Els for Autism Foundation (Foundation) and the Els for Autism Foundation-Canada.  Both organizations (Els for Autism) are recognized as being created for charitable purposes and have been classified as nonprofit organizations by their country's federal government.  The purpose of the Golf Challenge is to: (a) provide golfers and participants with an opportunity to raise funds for the Foundation(s), personally and through family and friends, (b) meet informally with other people interested in positively affecting the lives of people diagnosed on the autism spectrum, and (c) disseminate autism programming or educational information in the communities in which Golf Challenges are held.

The Golf Challenge will be played at golf courses throughout the US and Canada during the 7-month period from April through October, 2016.  The Golf Challenge is a two-stage competition.  In the first stage, golfers will compete in two-person teams in one or more events across the US and Canada.  Each event will have a maximum of 60 teams competing for regional event prizes and an opportunity to attend the Grand Finale & Seminar.  Teams that raise $13,000 or more including one registration fee for each of the team’s two players and team donations will be recognized for their fundraising efforts through an invitation to participate in the Grand Finale & Seminar, to be held in Las Vegas, Nevada on November 4 and 5, 2016.  The "low net" winning team of each regional event will receive a $6,500 fundraising credit and thus need only raise $6,500 to be eligible to be invited to participate in the Grand Finale & Seminar.  All teams will have until 5 PM EST on October 11, 2016 to qualify for the Grand Finale & Seminar by raising $13,000.  Low net teams will have until this date and time to raise $6,500 to become eligible to attend the Grand Finale & Seminar.

The Golf Challenge also includes an option called the Els for Autism Gallery Club.  This allows those who cannot attend a regional golf event or who are not golfers to fundraise for an opportunity to attend the Grand Finale & Seminar.  Gallery Club teams of one or two people should register as participants and pay the $50 registration fee per team.  Fundraising rules and inclusions apply both to golfers and Gallery Club participants.

The Els for Autism Foundation is a US public charity (EIN #26-3520396), recognized by the Internal Revenue Service as exempt from federal tax under Section 501(c)(3) of the tax code.  Els for Autism Foundation-Canada has been recognized by the Canadian federal government as a nonprofit organization and has been assigned Charitable Business Number 832050447RR0001.  Donors should consult their tax advisor to determine whether they are eligible to claim a deduction associated with their donation to either organization.  For US Citizens, event registration fees (which vary in cost) are not tax deductible because they cover goods and services received.  Under certain circumstances, Canadian citizens might be able to deduct a portion of the registration fee.  Funds raised and donated in excess of this amount (including sponsorships) may be eligible for a federal tax deduction.

1) REGIONAL GOLF CHALLENGE EVENTS

Eligibility and Rules of Golf:

The Golf Challenge is open to all amateur golfers.  Professional golfers are permitted to be members of teams, but neither they nor their team is eligible to win playing prizes or be low-net winners in any Golf Challenge tournament.  At least one team member must be 18 years of age or over. An official USGA handicap is not required to participate.

Play is governed by the current USGA Rules of Golf and local rules for each course. Local rules will be provided by each course and will be available on site upon request on the day of the event.  Questions with respect to the rules of golf and scoring will be settled by the on-site course golf professional presiding over the event, whose decision will be final.  The golf professional will be designated on the day of the event.

Entries:

Participants will enter by visiting the website, (www.e4agolf.com for the US events or www.elsforautismcanada.com for the Canadian events), completing the registration form, and paying the entry fee OR by completing an off-line registration form and sending the form and payment for the US events to: Tournament Director, Els for Autism Golf Challenge, 18370 Limestone Creek, Jupiter, FL 33458 OR for the Canadian events to Canadian Golf Challenge, Els for Autism Canada, 14355 – 32B Avenue, Surrey, BC  V4P 2K6.  

Entry/registration fees are non-refundable unless Els for Autism cancels the event in advance of event day.  (See Cancellation & Inclement Weather Policy.)  Donations are non-refundable under any circumstance.  The Event Organizer reserves the right to reject any application that, in their sole discretion, is incomplete, not compliant with the terms and conditions of the Golf Challenge, or is otherwise ineligible.

Openings for each Golf Challenge event are limited and will be assigned on a first come, first served, basis at the time of registration.  Teams may participate in any number of regional events.

The Event Organizer is not responsible for lost, late, misdirected or otherwise undeliverable mail, or entries that cannot be processed due to phone, network, electronic or computer hardware or software failure, or technical failures of any kind.

Substitutions:

Substitutes are permitted for registered team members at Golf Challenge events.  Event organizers must be advised of substitutions. If a registered participant must cancel and a substitute cannot be found, that participant forfeits their entry fee and may not substitute participation in another regional event for the one for which that participant has registered.  If a team comprises of one person, the attending participant is permitted to continue as a single golfer. If a team is missing one person, the attending golfer should play as a single and record their score for each hole on the scorecard as the team score.

Event Format:

The format for all regional golf events will be a two-person team, 18-hole, combined, low net event using the Callaway Scoring System.

Each golfer will play his or her own ball throughout the 18-hole round, net competition in accordance with USGA competition rules.  The course golf professional will provide yardage for one set of standard men's tees, women's tees and seniors' tees for use in the tournament.  Players who are 65 and older are permitted to play from the senior tees.  Total yardage for each color tee will vary by course and will be determined by each course's golf professional.  In the event of a tie for low net, the golf professional will compare the scorecards of the tied teams to determine the winner on the basis of the best gross score for the last nine holes.  If the tied teams have the same score for the last nine holes, the golf professional will determine the winner on the basis of the last six holes, last three holes and finally the 18th hole.  If this method is used in a competition with a multiple tee start (1 & 10 or a shotgun), it is recommended that the “last nine holes, last six holes, etc.,” is considered to be holes 10-18, 13-18, etc. in accordance with the USGA back nine guidelines.

If no specific local rules are provided in writing for pace of play at the event, the rules will default to the following guideline: The player must play without undue delay – leaving no more than 1 open hole in front of their group.  Penalties for breach of pace of play may be assessed by the professional and can include two strokes in stroke play; for repeated offense, disqualification.  Rules with respect to scoring and submission of scorecards, pace of play, use of distance measuring devices, dress code and other course rules and practices will be issued by each course's golf professional, whose decision is final.

There will be a shotgun or assigned tee time start for each regional event.  Each regional event's shotgun start time, published on www.e4agolf.com or www.elsforautismcanada.com, will be confirmed with participants by email at least 48 hours in advance of the event.  Tee times will be assigned upon arrival but all players must arrive 60 minutes prior to the event start time of the first tee time on event day.  All players must personally register on-site at least 60 minutes prior to the start time and must be at the starting point at least five minutes prior to the start time.  Failure to do so may result in a team forfeiting their opportunity to participate or being assessed a penalty. 

The result of each regional event is deemed to be official when the result has been announced by the Els for Autism representative present at the event and the result has been approved by the course's golf professional.

Use of Funds Raised:

Funds raised through Golf Challenge events will be used to support the programs of the US-based Els for Autism Foundation or Els for Autism Foundation-Canada.  Funds raised at Golf Challenge events in the United States will be used to support the programs of the US Foundation and donors will receive a tax receipt that may be used to support a deduction on their federal income tax return.  Funds raised at Golf Challenge events in Canada will be used to support the programs of the Els for Autism Foundation-Canada.  Donors in Canadian events will receive a tax receipt that may be used to support a deduction on their Canadian federal income tax return.  American citizens that donate to Golf Challenge events in Canada are not eligible to receive a tax receipt to support a deduction on their US federal income tax return.  Canadian citizens that donate to Golf Challenge events in the United States are not eligible to receive a tax receipt to support a deduction on their Canadian federal income tax return.  

Regional Awards:

Els for Autism employees, their spouses and children as well as any person officiating in any capacity at a regional event are ineligible to win prizes in that regional golf tournament.

Low-Net Awards: The team deemed as first place low-net at each regional event will receive $6,500 in fundraising credit towards their team fundraising amount.

Hole Contest Awards: Hole contest prizes may be awarded at some regional events and will vary. 

Fundraiser's Prize: One team raising $2,500 or more in donations will be recognized with a 7-day ultimate IRISH LINKS golf tour to Ireland.  This fundraising recognition is provided by IRISH LINKS Tours & Travel, Inc., the leader in golf travel experiences.  The team selected by IRISH LINKS in recognition of their fundraising efforts will receive a trip for each team member (and a guest each).  The trip will be awarded based on donations generated by October 11, 2016 at 5 PM EST.  The awardee will be announced at the Welcome Reception in Las Vegas, Nevada on November 4, 2016.  Teams raising $2,500 or more will receive one entry for each $2,500 raised.  

Winners of regional awards are personally responsible for all taxes, fees and additional expenses that may be associated with acceptance of their prizes.  For details on expenses included in prizes, participants should contact prize donors.  All prizes are non-transferable and may not be exchanged for cash or anything else of value.  Exclusions and restrictions may apply.  Prizes are subject to change.  Dates of travel must be coordinated with the prize donor.

Cancellation & Inclement Weather Policy:

Regional events will be rescheduled at the discretion of Els for Autism.  If a regional event is cancelled for any reason prior to event day, the company or individual who paid the registration fee will be offered an opportunity to play in a different regional event (subject to availability) or a refund of their registration fee.  Depending on the new regional event chosen, an additional registration fee may be required.  Donations will not be refunded under any circumstances.  Registered participants in cancelled regional events will continue to qualify to participate in the Grand Finale & Seminar by raising $13,000 or more by 5 PM EST on October 11, 2016. Registered participants in cancelled regional events will also maintain their eligibility to be selected to receive the fundraisers' IRISH LINKS prize if the team generates donations of at least $2,500.

People who register for a regional event and later find themselves unable to participate may not seek a refund of either registration fees or donations. They may, however, designate a substitute team member.  No refunds will be given if (a) the Golf Challenge is cancelled on event day or (b) the event cannot be completed due to inclement weather or (c) the course is deemed unplayable by the course's golf professional.

If play is terminated by the course's golf professional prior to nine holes of competition from all players, teams competing to go to the Grand Finale & Seminar by raising $13,000 or more are unaffected.  No team will be deemed to be the low-net winner.

Publicity and Promotion:

The Event Organizer, sponsors, agents, successors, licensees, nominees and assigns may arrange for (a) promotion of the event, for radio and television broadcasting, print, online and other exhibition and publication of the event or excerpts thereof in various media, including so-called "new media" and (b) the design and manufacture of advertising and packaging which commemorates, promotes or memorializes the event.  By registering to participate, team members consent to the use by the Event Organizer, partners and sponsors of his/her name, likeness, voice and references to him/her and photographs and other images or video of him/her and his/her play connected with his appearance in the Golf Challenge, or any portion(s) thereof, in connection with such media promotion, broadcasting and other exhibition and publication of the Els for Autism Golf Challenge events.    Participants are subject to the Terms for Submission of Entry.

Terms for Submission of Entry:

Teams registering to enter these events agree to the Terms and Conditions.  All registrants agree that Els for Autism may use their name, picture, likeness, voice and responses to the questions contained in this registration for advertising and promotion purposes, without compensation.  Any and all claims, judgments and awards from actions arising from this event shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the Golf Challenge. Attorney's fees will not be awarded or reimbursed.  Players are responsible for all costs associated with playing in the events.

By registering for a regional event, registrants agree to receive emails from Els for Autism regarding the event.  Els for Autism does not sell, lend or otherwise make available copies of its donor/registrant lists.

2) THE GRAND FINALE & SEMINAR

Eligibility and Rules of Golf:

Same as for the regional golf events.

Entries:

All teams that raise $13,000 or more and all low net winning teams of Golf Challenge events that raise $6,500 or more will be invited to participate in the Grand Finale & Seminar on November 4 and 5, 2016.  A team’s registration fees for one event (a maximum of two individual player registration fees) will be included towards the Grand Finale & Seminar fundraising goal.  A team captain playing in multiple Golf Challenge events can include the donations from each event where they served as captain toward their fundraising total.

The teams will compete against each other in Las Vegas, Nevada on November 5, 2016.

Golf Challenge participants who are invited to the Grand Finale & Seminar will receive:

  • A complimentary 2-night stay for the nights of November 4 and 5, 2016 at a Resort & Casino hotel in Las Vegas, Nevada for each team member and their guest.
  • Accommodation provided is for the team member and his/her guest sharing one room with a maximum two-person occupancy.
  • Private bus transportation from McCarran International Airport to a Resort & Casino Hotel on November 4, 2016 (shuttle service only available during select time period).
  • One round of tournament golf with cart (for two team members only) on November 5, 2016.
  • Transportation to/from the golf course on November 5, 2016 for the players only.
  • Invitations for each team member and their one guest to a welcome reception on the evening of November 4, 2016.
  • Invitations for each team member and their one guest to an awards reception on the evening of November 5, 2016.

Teams invited to the Grand Finale & Seminar must be able to be in Las Vegas, Nevada on November 4 and 5, 2016 to participate.  Team members qualifying for the Grand Finale & Seminar are responsible for making travel arrangements and paying for their own transportation to Las Vegas, Nevada to attend this event.  Team members are expected to provide tournament organizers with the details of their travel arrangements at least 14 days prior to the event.  Grand Finale participants are responsible for all costs associated with their participation in the Grand Finale & Seminar, other than those detailed above.  These may include additional nights at a hotel, meals, transfers, gratuities, taxes, entertainment or other expenses.

Substitutions:

Substitutions are permitted at the Grand Finale, although the Event Organizer must be advised of substitutions no less than two weeks in advance of the Grand Finale.  Professional golfers are permitted to be members of teams, but neither they nor their team is eligible to win playing prizes or be low-net winners in the Grand Finale.  At least one team member must be 18 years of age or over. An official USGA handicap is not required to participate.

Event Format:

Same as for the regional Golf Challenge Events.

Gallery Club teams have the option to compete in the Grand Finale golf tournament should they wish.  The competition is deemed closed when the Grand Finale awards and trophies have been presented.

Grand Finale Awards:

Grand Finale Awards will be awarded to the low net winning teams playing in the Grand Finale golf tournament on November 5, 2016 in each shotgun.  Els for Autism staff will assign participating teams to a shotgun time prior to the Finale tournament.  Details of these prizes are available on the website at the following link: www.elsforautism.com/finaleprizes.  Els for Autism employees, their spouses and children as well as any person officiating in any capacity at the Grand Finale event are ineligible to win prizes in the Grand Finale golf tournament.

The top three fundraising teams will be recognized at the Grand Finale & Seminar.  The top fundraising team will be awarded The Els Cup.  Top fundraising teams are determined by totaling a team’s registration fees for one event (a maximum of two individual player registration fees) plus all cash donations associated with their team received by the fundraising deadline of October 11, 2016 at 5 PM EST.  Any non-cash credit provided by Els for Autism will not count towards top fundraising team recognition.

Winners of awards are personally responsible for all taxes, fees and additional expenses that may be associated with acceptance of their prizes.  For details on expenses included in prizes, participants should contact prize donors.  All prizes are non-transferable and may not be exchanged for cash or anything else of value.  Exclusions and restrictions may apply.  Prizes are subject to change.  Dates of travel must be coordinated with the prize donor.

Cancellation & Inclement Weather Policy:

The Grand Finale & Seminar will not be rescheduled.  In the event the Grand Finale & Seminar must be cancelled in its entirety for any reason, prize winners will be chosen by a random drawing at the Els for Autism Foundation headquarters in Jupiter, Florida.  Winners will then be notified by email.  If the golf portion of the Grand Finale & Seminar is cancelled before the completion of nine holes by all participating players due to inclement weather or any other reason, prize winners will be chosen by random drawing and announced at the awards ceremony on November 5, 2016.

Publicity and Promotion:

Same as for the regional Golf Challenge Events.

 

The Terms and Conditions governing participation in regional Golf Challenge Events and the Grand Finale & Seminar are subject to change.  Please check information posted on our websites – www.e4agolf.com & www.elsforautismcanada.com - periodically.

The Els for Autism 2016 Golf Challenge is sponsored by the Els for Autism Foundation, Inc., located at 18370 Limestone Creek Road, Jupiter, Florida 33458.

 

Our Sponsors:

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